How to synchronize a book with renamed styles

Peter wrote:

I have an InDesign book and it contains about 25 .indd files.
One of those files is our style master with about 30 or so Para styles and some
15 Character styles. We wanted to rename (actually just want to remove the spaces eg Para Style 1 T ParaStyle1) those styles so that it flows through the rest of the book.

Unfortunately it appears that by renaming the Master file, it will simply append
the “new” styles to the rest of the files instead of replacing the old ones.  We
would then need to open each file in turn and individually delete and replace
each style.

Is there a quicker way?

That is a great question Peter. Unfortunately, InDesign treats a renamed style as a new style when you are syncing books.

Using find/change would be much faster for you. If you open all 25 documents and run a find change (edit > find/change), you can change the styles from Para Style 1 to ParaStyle1. Make sure that you choose “All Documents” and it will affect all open documents. While it is not as slick as the sync method, this should get the work done.

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10 Comments on “How to synchronize a book with renamed styles

  1. Good point. In general, InDesign currently does a poor job of handling things like renaming styles, renaming documents, and so on. It’s pretty frustrating.

    Similarly, I recently received an email from someone asking how to remove styles throughout a book. Synchronize will only add styles, not remove them. Books are a cool feature, but Adobe needs to revisit them and add more functionality.

  2. This is a job for scripting, it should be fairly easy to read the documents in a book, open them and rename the styles. You would need a list of old style names and a corresponding list of new style names.

  3. Yep, i find the books feature to be a good idea, but poorly implemented, like stuck in version 1… There are obviously lots to do there, synchronizing precisely, being able to compare documents, etc, and that would become a must use function.
    I liked that when i do a visual identity i can output pdfs of all the different files in one click, but i’d love to use this to be assured i don’t do mistake.
    Why not a links panel that would work within the books panel, and check if i’m using the same images across all my documents…

  4. I have a book question. I’m still using CS3, but I have never used the book feature before.

    Here’s the situation: I manage a number of other designers. We need to create multiple documents all adhering to the same template. Pretty easy right, just make an INDT and tell them all to use it? Problem is, invariably, one or more will decide to “make the layout better” and change the template – by changing styles, etc.

    SO – Will the synchronize options function in the book file fix these fluctuations in all the individual files? So my individual files (the “chapters”) will still all be individual, but they’ll be individual AND synchronized now? Once I put them into a book file, do those individual files update with the book, or are they left behind?

    Sorry kinda long there – I’m trying to include all the necessary info. Let me know if I forgot something – or if I just don’t “get” the book function yet. THANK YOU

  5. @DiplomaJill

    Yes, you will be able to synchronize your files. What you need to do is go into the book panel menu and choose what you want to synchronize. You can decide if you want to include swatches, master pages, etc.

    The only thing you need to be careful about is the page numbering. I assume you do not want these documents to be connected via auto numbering. Here is how you can avoid this.

    Make a new book. BEFORE you add the documents go to the books panel and choose “book numbering options”.

    In the options be sure to un-check “automatically update page and section numbers”. This will prevent the documents from following each other with their page numbers. Now you can synchronize.

  6. Thanks James – one more question to clarify for myself:
    After I synchronize, will all of the individual files have all the changes made by the synchronization in them?

  7. Yes, your files with the changes made. In fact, a window will pop up and warn you that your files may have changed (if the styles, etc were different from the original).

    You will have to save each file before you close them.

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