Hyperlinks: Now you see ‘em. Now you don’t!
One of the last things I mentioned during my Interactive PDF session at the recent InDesign Conference in New York City was a quick tip on how to manage the visibility and invisibility of the hyperlinks you create in InDesign.
Hyperlinks are created through the Hyperlinks panel (Window> Interactive > Hyperlinks). One thing that I like to do when applying hyperlinks is to leave the visible rectangle around the links on. This makes it easy to see the hyperlinks around text in my document.
But I really hate exporting out the PDF with all those ugly rectangles around the text. Here’s the cool tip: Shift-click all the hyperlinks listed in the panel. And then choose Hyperlink Options from the Hyperlinks panel menu. Even though all the links are for different destinations, you can still change the visible rectangles to invisible.
This comes from the Adobe interface guidelines that state when two or more selected items share some common attributes, you can change those common attributes. So although the hyperlinks have different destinations, etc, they still can have their common visibility attributes changed. (Similar things happen for objects with different fills, but common strokes, etc.)
Actually, the best part of the tip was that David Blatner didn’t know it! I love showing stuff David doesn’t know. His eyes light up and he gets the biggest smile on his face.
You’re right, Sandee: I love learning new things and the fact that you can turn visibility on/off for all the hyperlinks so easily was definitely my favorite new tip from the Conference! Thank you. Like so many important features, it’s totally obvious once you see it, but I had just never thought of it before.
David and Sandee, let me tell you about this neat blog called InDesignSecrets.com. They posted this same tip back in February:
Cleaning up Hyperlinks from Word Text
(See final paragraph)…
Sigh…
I had comment #3 on the prior post, and I would have sworn when I posted it that the information was *not* in the main article at the time. Oh well.
David and Anne-Marie,
Anne-Marie’s comment reminds me that David said that the InDesignSecrets.com website is supposed to be getting an improved search engine. Has that happened yet? It’s getting harder and harder for me to find past postings to make sure that I’m not duplicating previous material.
Also, you used to have a Contributor link on the left panel which has disappeared. I used to be able to click on my name to see my past postings. Where has that gone?
Steve, re the search engine, yes … click the Advanced Search link below the search field. That’s new.
We tweaked a bit of the site over the past week, trying to reduce the # of entries in the left sidebar, and now Contributors are included in the About link (where we think most people would look).
Clicking your name there will bring up your author archive as before. We could probably make that more obvious though.
Well, yes, Anne-Marie did say, way back in February that:
“Select all the entries for the imported Word hyperlinks in the Hyperlinks palette, then choose Hyperlink Options from the palette menu and change their Appearance to Invisible Rectangle.”
but her blog post was not really directed to showing and hiding the hyperlinks that someone WANTS to include in a document.
She was really talking about what to do with the hyperlinks that litter text from Word.
So, although the actual tip was in the blog, I’m not going to feel that bad in reposting.
But yes, Anne-Marie was first!
Anne-Marie, hiding a good tip at the tail end of a big ol’ blog post about a different topic just doesn’t count when compared to Sandee standing in front a crowd of people and showing how it’s done!
Plus, one of the nice things about having a brain like a sieve is that I can learn a tip all over again and be just as excited the second time around.
Steve, I just updated the “archive” page so that you can now easily search by author (see “View by month/author” in the nav bar).
But we’ve also implemented the Advanced Search feature. It’s still a little buggy, but it works better than the normal search.
Thanks, David, much appreciated!
how to access hyperlink?
uses of hyperlink?
Ravi, I’m not sure what your question is. Are you asking why someone would use hyperlinks? You can use hyperlinks in the InDesign file, but not easily. The main reason they’re there is for exported XHTML or PDF. Remember that you have to turn on the Hyperlinks checkbox in the Export PDF Options dialog box in order for hyperlinks to be included in the PDF file.
Can you create hyperlinks to a folder of graphics rather than to individual files?
Thx for the Hyperlink info, and the kewl way of getting rid of them in Word (control/command 5/6).
However, I still get a rectangle box around the link, when what I want is an underline.
Seems InDesign CS3 doesn’t have the option of ‘underline’ link style, but only solid or dash lines…
My work around for this is to open the pdf in Acrobat Professional and using the Advanced Editing Tools, you have the choice of solid, dash and underline styles.
Seems daft to me that if Adobe can have this feature in Acrobat, then why not in InDesign?
I’m still a novice with InDesign, just got the prog last Autumn, only just upgraded to CS3.
I am impressed with its pdfing – saves having to Distill postscript files from Quark…
Jezz, I agree that it’d be better if ID and Acro had more parity for lots of things, including the link style for hyperlinks.
But I think that the only reason Acro offers the Underline style in the Create Link dialog box is because there’s no other way in the program to do that; whereas in InDesign, there are a bunch of ways to do that that are actually much faster and more flexible than Acro’s method.
The best way, IMO, is to create a character style for your text links in InDesign (if you’re bringing them in from Word, they already have a Character Style applied called Hyperlink). In the Character style, turn on the Underline option, and color it/offset it however you’d like.
Then in InDesign’s Hyperlinks panel, select all the links and turn off the rectangles as Sandee describes in the post.
When you export to PDF with links enabled, the hyperlinks appear underlined, just as in InDesign.