September 29 2009 • 7:30 AM
InDesignSecrets Podcast 110
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The transcript of this podcast will be posted soon.
- InDesign/InCopy 6.04 Patch
- SnowLeopard (Mac OS 10.6) and the Adobe PDF printer
- Placing Word files: Essential Tips, Part 2
- Mapping Word styles to InDesign styles
- Working around the Style Group glitch
- Converting InDesign files to Word documents
- Converting Footnotes to Endnotes
- Upcoming seminars and webinars
- Obscure InDesign Feature of the Week: Cancel Package
News and special offers from our sponsors:
>> In-Tools has a very cool plug-in called AutoFlow Pro, which we talked about in the show. It lets you set autoflow attributes for individual stories within your layout, letting you fully control which stories will automatically generate new threaded frames and pages as you enter text, and which ones simply overset. The plug-in is $99, but InDesignSecrets fans can get $20 off the price for either one of their InDesign plug-in bundles, InBook or InSefer, (both of which include AutoFlow Pro) if you purchase from this special page on their site. The full list of plug-ins bundled in the packages is here.
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Links mentioned in this podcast:
> Blog post about the InDesign/InCopy 6.04 Update
> Post about the Snow Leopard/Adobe PDF Printer issue, and the Adobe help page about it
> Anne-Marie’s “Convert InDesign to Word” article
> Footnote to Endnote scripts: Peter Kahrel’s (see his comment to the post about endnotes); and Miguel Sousa’s
> All-day InDesign Seminar in Chicago, starring Anne-Marie on 10/6/2009, use AMCTIME09 for 15% off
> Full list of InDesignSecrets webinars (including recorded eSeminars)
Great podcast guys. Glad to see you too share the grievance when it comes to footnotes and endnotes. That script for converting to endnotes deserves 6 stars, not just 5, they should add an extra star on.
Footnotes seriously need a revamp.
As for importing Word, I agree that not everyone wants to buy incopy, (sarcasm) why buy that they have MS Office and they send that, that’s what they send everyone else and it’s never been a problem (/sarcasm)
But yes, sadly we have to deal with MS Word as that’s what comes with everyone’s PC so why would they use anything else.
One thing, and you guys always forget to mention the preservelocalformatting.jsx script. The most used script I have. Any text it will create character styles for bold, bold italic, superscript, etc. The only thing to do is go to Type>Find Font and make sure the correct family is being used.
Once you map all the styles, and then run the preservelocalformatting.jsx script all that’s left is to highlight all the text hit the Paragraph Override button on the bottom of the Paragraph Styles Panel.
Again, great podcast, I haven’t got around to watching the latest video cast yet, but I will. Keep them coming, they are all awesome.
And I second the “Rant of the Week” section
Great podcast, as usual. I think you should do an obscure feature of the week for Connections (under the Extensions menu). I can’t for the life of me figure out what it does. But it sounds neat. Maybe it’s like IM built right into InDesign…
How bout a podcast (or several) about long docs? For example:
• I think it would also be neat to explore workaround to archiving hyperlinked long documents. All the file paths are absolute, so when you archive the project to a different server, all the hyperlinks break. Any thoughts on how to fix this?
• Also, is there a way to run preflight on an entire book at once, or do you have to open the book file-by-file?
And finally, I’m on IDCS4 on Mac 10.5.8, and I found that there is a search feature built right into the Place dialog box in ID. I don’t know if this is a mac feature, a mac 10.5 feature, and IDCS4 feature…but IT ROCKS! I can just type in a little portion of the filename that I want, and the file just pops up like magic. Wow. People should know about that. That feature alone would be reason enough to upgrade.
Thanks for keeping my ID juices flowing.
Cancel package is a cool idea (or is that kewl?) but it does have a gotcha that A-M didn’t mention.
If the rumour that your editor has won the lottery and left the country turns out to be false and you have already cancelled the package, the return of that package from the editor can cause InDesign to have coniptions.
So only cancel the package when you know the bird has flown!
LOL Furry, that’s true! But in that case, ID will offer to just extract the files in the returned package into a folder of your choosing, and then you can manually update stories.
Of course, if some of the local editors updated stories that the external editor did, then it gets more nightmarish.
Kelly, I think I talked about that Mac “find” feature in the Place dialog box in a podcast at some point. It’s a Leopard thing I’m pretty sure. It does a Spotlight search, very cool!
Great podcast! The two part series was very entertaining and informative! I really enjoyed it, a lot of great tips.
I am very partial to these issues, because I really think Word is a great program. It is simply plagued with a lot of users that haven’t the slightest clue as of how to use it.
You guys mentioned a lot of great tips, but you missed out a couple of great ones (these are for Windows, I don’t know about Mac).
1) In Word you can set it to only show the styles that are used in the document.
When you open the styles pane (Ctrl+Shift+S) there is an “Options” link which lets you set a lot of options. One of the options is to show which styles you want to see. Then if you import it to InDesign it will only import the styles in use.
2) Word automatically creates styles for all local formatting. All you have to do is give it a name. It makes it real easy to see all the formatting in a document and apply styles to it. (Again this has to be set in the options box).
What’s difference in using the Print dialogue box”Save as Adobe PDF” and the built in “Save as PDF” on OS X?
In InDesign I always export but for quick and easy PDFs from any other app I use the built in OS X print version. Any bonus using Adobe’s?
Ta
You get more control (and probably better quality) with the Save as Adobe PDF because you can select the same settings files (PDF presets) you use in the Export dialog in InDesign, Illustrator, and other CS apps. You can create your own settings files, customized the way you like.
Thanks, suppose i should have tried it before asking. Seems pretty obvious now.
Thanks again
You get more control (and probably better quality) with the Save as Adobe PDF because you can select the same settings files (PDF presets) you use in the Export dialog in InDesign, Illustrator, and other CS apps. You can create your own settings files, customized the way you like.
Greetings,
I have just completed covering all podcasts and now need to backtrack to read and view all the cool stuff in between. Unfortunately, the last year was consumed by clients insisting on Quark and one year felt like a decade. Needless to say, no one listened to me and we missed our deadlines mostly due to bullet madness and the InDesign book feature could have saved our lives. The early podcasts sounded like you were speaking a foreign language and by episode 100 broken English rang clear. Many thanks for all you have contributed. Will buy the short cuts poster and the CS4 Indesign book. What is the best way (cheapest, is there a code) to buy the book?
Best regards, Michele
Thanks for the kind words, Michele!
I gues the cheapest way to get the InDesign book (I’m guessing you’re talking about Real World InDesign) is via Amazon.com, unless you find it used somewhere.
CS4 Issue or am I dumb? Going back to your first podcast concerning loading swatches from predefined Trumatch custom color libraries, I receive a message Duplicate swatch name already exists in the document. Swatch is not added. I spent hours reading comments on the Adobe Support site. watched videos, learned about Keuler…no luck. Please help.
Hi Michele, sorry, I’m not clear. Did you have a duplicate swatch name in the document or not? (That is, are you saying that InDesign says you have a dupe when you don’t? Or are you saying that InDesign should not put up that alert, should just import the duplicate?)
Apologies, I have no visible swatches in my swatches palette and would like to add all the recommended Trumatch colors. I followed instructions, hoping to be able to see all colors in my swatches panel and this message appears: “Duplicate swatch name already exists in the document. Swatch is not added.” Yes, I am saying InDesign says I have a dupe when I don’t?
Not sure why you’re getting that, Michele. I just tried it in CS4 and it worked fine.
I removed the default swatches (except for the ones with brackets) … so only 4 are now in Swatches: None, Paper, Black, and Registration.
Then I chose New Color Swatch from the Swatches panel menu. I left Color Type set to Process, and chose Trumatch from the Color Mode dropdown.
When the Trumatch library loaded, I selected the first swatch, scrolled to the end, shift-clicked the last swatch to select all of them, and clicked the Add button.
After a few seconds, the dialog box closed and all the Trumatch swatches were loaded into the Swatches panel.
If that’s not happening for you, try rebuilding preferences before trying again. And leave the required swatches in the panel.
As I said in the podcast, I personally wouldn’t recommend loading all the Trumatch swatches into the panel, it’s too unwieldly. But people asked for a way to have the full spectrum of CMYK swatches in there, so there ya go.