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Presentation Mode in InDesign: Some Secrets

You probably know about Preview display mode: Press W and suddenly the pasteboard goes neutral gray and all non-printing objects (guides, stuff hanging off the edge of the page, etc.) disappears. You can also get to Preview mode from the View > Screen Mode menu. But there’s another feature lurking in that menu, too: Presentation mode.

I love Presentation mode because it takes over your entire screen. It’s like Preview on steroids. The menus go away, the panels go away, all other programs disappear, everything of non-importance goes away, and you’re left with your page on a black background. It’s a terrific way to show a document to your boss or a client.

To jump into Presentation mode you can also press Shift-W. And to exit Presentation mode, you press the same shortcut, or press the Esc key.

Here are a few other Presentation mode secrets you should know:

  • When you’re in Presentation mode, you can press W to change the background white, or G to set it to gray. Press B to set it back to Black.
  • If you have more than one monitor, the document goes into Presentation mode on whatever monitor the document is currently on. (That might be different than where your InDesign menus and panels are.
  • You cannot work on your document in Presentation mode, but you can navigate through the document, one spread at a time by pressing the arrow keys on your keyboard. Also, clicking with the mouse moves forward one spread, and Shift-clicking moves back.
  • Even though this is called Presentation mode, unfortunately none of the interactive features work in this mode: no buttons, movies, animations, or anything like that. Too bad.
  • Some people like to change their keyboard shortcuts, but if you change or add a keyboard shortcut to Presentation mode, be aware:
    • You can find this shortcut by choosing Edit > Keyboard Shortcuts, choosing the Product Area called View menu, and scrolling down the list until you find Screen Mode: Presentation.
    • If you want the same shortcut to both enter and exit Presentation mode (as a toggle), you need to make two shortcuts for the same feature. First, assign your shortcut to this feature while the Context menu is set to Default. Then, assign the same shortcut while the Context menu is set to Presentation Mode. Otherwise, you will be able to enter Presentation Mode, but you won’t be able to exit it again with that shortcut.

I hope that helps!

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Comments

18 Comments on “Presentation Mode in InDesign: Some Secrets

  1. Small thing : the presentation mode is not really full screen, it has (at least on my computers) a small 10px black border around, which makes screen sized pixel documents slightly of pixel perfection when displayed.

  2. I love reviewing my artwork in presentation mode — especially high res brochures when I’m working in a screen mode where my graphics are less than “high quality.” Best of both worlds!

  3. You can work while in Presentation view if you have two monitors:

    Window > Arrange > New view
    Drag new view to 2nd monitor
    Shift-W

    Go back to your first view and continue editing – changes are mirrored in real time on the 2nd monitor…

    • Under document setup if you uncheck the “facing pages” option it will make your document into singular pages instead of spreads.

  4. Just got stuck in presentation mode and had to force quit to get out (shift-w did not work). Looks like another useless Adobe feature to me (especially when preview does the same thing and allows you to get out without force quitting). A quick google search indicates that I’m not the only one to get stuck in presentation mode. Looks to me like another “cool” feature with no real practical functionality.

    • @Jeff: That’s weird. The Esc key didn’t work either? I’ve never heard of someone getting stuck in Presentation mode. Personally, I find it really useful sometimes, though I use it less frequently than Preview mode.

  5. I, too am stuck in Presentation mode. (CS6, Mac 10.8.4) I remember trying this once before and getting stuck but somehow found a way out. Today nothing works. From the F3 button I accessed Firefox to look for an answer but am not finding it. OK, off to Force Quit and recapture lost work. Any suggestions would be helpful for next time I forget not to try this!

  6. OK, thanks Anne-Marie. Luckily, Cmd-Q worked so I was able to save all open docs before ID closed. On reopening, I looked at keyboard shortcuts and remembered that I am still hanging on to the old Quark 4.0 set. Maybe that’s what is stuck in the windpipe? ;-) I’ll consider a preferences rebuild, but oh so much to re-establish there . . .

  7. I do love Presentation mode. It’s great when I show an artwork to my boss. However, Presentation mode is not displaying very clear (pixelated), any help?

  8. I had the same issue. Just wouldn’t work no matter what i did.
    Copied all of the content into a new document, entering and exiting preview mode worked fine with W again.

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