Podcast 130 Transcript
To hear the audio episode from which this transcript was made, or to comment on this episode, go to the InDesignSecrets Podcast 130 page.
Anne-Marie Concepcion: Welcome to InDesignSecrets episode 130. I’m Anne-Marie Concepcion. I’m here along with my cohost David A. Blatner.
David Blatner: It’s a pleasure to be here. And welcome to all of you out in InDesignSecrets land. Our podcast and blog at indesignsecrets.com are the world’s number one resource for all things InDesign.
Anne-Marie: That’s right. We like to be understated [laughter] and subtle. Coming up on today’s show, the main topics, we’re going to be talking about different ways that you can navigate very long large InDesign documents. Death to the scroll bar [laughter] . We’re going to talk about all the cool ways that a lot of people don’t even realize you can move around nice and quick.
We’re announcing [whooo whoo] two new seminar tours we came up with that are going to be debuting in September so keep an ear open for those. And the obscure InDesign feature of the week.. [eek, eek, eek, eek]: select and fit item.
David: That is obscure.
Anne-Marie: It is a good one. It is a good obscure one.
David: Yup, you won’t even find it in the documentation. It’s that obscure. But it is in InDesign.
OK, before we move on though we should mention one of our wonderful sponsors. Rorohico out of New Zealand, makers of some incredible plugins and they’ve got all kinds of good stuff, including a plugin called Color2Grey. Color2Grey is a plugin that works anywhere from InDesign CS2 all the way to InDesign CS5.
It’s for Mac and Windows, there’s a free trial available. It’s usually $29 but if you use our special code you’re going to get 20% off. And Color2Grey does just what you’d expect given the name. It converts color images to grayscale images, so for those of you who like that kind of thing who need grayscale images you can import an image into InDesign and use Color2Grey to convert it to grayscale.
And then do grayscale stuff to it like make it sepia tone, or colorize it or stuff like that. It is pretty darn nifty and you can get that from Rorohico. Again, 20% off the normal price.
Anne-Marie: Use the coupon code INDESIGNSECRETS130.
David: Yes, 130 because this is episode 130… How about that. Thank you Rorohico!
Anne-Marie: Muchas gracias, Chris. Oh, remember in our last episode we talked about the InDesign Secrets survey that we asked everybody to fill out? And the deadline was July 15th and as a little incentive we offered a prize. We drew a random name from our big barrel of names here. Of people who submitted the survey and who entered their email address, if they wanted to be in the survey there was an optional field, and that person wins a $150 value training DVD from Linda.com [whoo hoo noise] . So who was our winner?
David: Our winner was Laurie from Columbus, Ohio. We’ve emailed you and we’re expecting your address any moment now to send this thing to you. So, congratulations Laurie. We got some great responses in that survey.
Thank you so much for everyone who filled that out and we will be doing more of these on a regular basis because it’s really helpful to us to get a sense of who you are, what you want. There were some great ideas in there about things that you want and Emory and I went off and had our annual offsite. Very few times during the year that we’re actually in the same place at the same time; and we sat down and we read through every single one of those.
Anne-Marie: That’s right. We spent an entire morning going through those.
David: And it was good stuff, so all kinds of stuff that we thought oh, yeah we got to do that, oh yeah, we got to do that! So thank you and hopefully you’ll be seeing you’re ideas pop up in InDesign Secrets over the next year.
Anne-Marie: Yes, so congratulations again to Laurie for that. You get that wonderful DVD. It is “All Essentials Of Quark8” I believe [laughter] is the one that we chose to send her?
David: [laughter] No. We’re going to be sending, I think it’s the Essential Training for InDesign CS5 that I recently did for Linda.com, and you’re off to do some more Linda.com training pretty soon aren’t you.
Anne-Marie: Yes, I’m leaving on Saturday to do the InCopy CS5 Essential Workflow. I’m very excited because I’ve decided to add another video of how to use it with Drop Box.
Anne-Marie: Because I have a couple of clients that are successfully using it inside of a server. It really keeps all of their files in Drop Box.
David: Drop Box is good, that’s going to be good. And, you know, Linda.com is doing a lot of cool stuff. I should put out a little shoutout for Jim Mayvalds new Linda.com title which I wrote up a blog post about last week.
He has a great title on XML. It’s about three hours long and if you’ve ever wanted to know more about XML and InDesign you must check this out. So, in our show notes we’ll have a link. If you’re not already a Linda.com subscriber we’ll have a link to get 24 hours free at Linda.com. Go eat it up.
You can watch that whole title and a bunch of other stuff in the time that you have. Then if you like it, then go ahead and subscribe. It’s pretty inexpensive, a little monthly fee, so it’s a great way to go. Jim did a great job with that title. You should check that out.
Anne-Marie: He sure did. All right, so, different ways to navigate through the InDesign document. Now, I would imagine that most people navigate, other than the scroll bars. OK we’re not going to talk about the scroll bars any more.
David: [laughing] Don’t use the scroll bars. If you have a long document you really don’t want to be scrolling through with those scroll bars. Holy Toledo!
Anne-Marie: Probably I would guess most people use either the pages panel or the popup of all the different pages that appears in the bottom status bar area. So you can click down there where it says the current page number. A little popup will appear and you can just choose the number of the page or the name of the master page and jump right there.
So, that’s one way, and then of course the pages panel you can just scroll through and doubleclick on a page. If you don’t realize this yet that you can adjust how the pages appear in the pages panel you should take a little visit down to the pages panel menu. Go down to panel options and one thing I think that most people do, especially if they work with long documents, is that they turn off the show vertically option that’s on by default.
Anne-Marie: For, at least for the pages part, you can also do it for masters if you have a lot of masters. That is because with show vertically turned on, the default, you’ll only get, at the most, one spread per line, I guess you call it. So you have to really scroll a lot on the pages panel to make it all the way down to the end of the document. But if you turn that off then it fits them side by side, as many as it can fit. It dynamically resizes as you resize the panel and so you could fit a 64page document in much less area than you could if you left that option turned on.
David: Exactly, yes.
Anne-Marie: By the way, if you do do that, if you customize what the pages panel looks like, and you can do other stuff like you can change the size of the icons to fit more, to fit the thumbnails better. Or, maybe it takes too long to draw all the thumbnails you can turn off the fact that it’s showing the thumbnails. They’re just plain white pages with the letter indicating the letter of the master page.
Once you make all those customizations you have to save. You have to create a new workspace that has those customizations because as soon as you reset back to a normal workspace it gets rid of those.
David: You don’t have to save a work space but…
Anne-Marie: You must save.
David: It’s a really good idea to save a workspace. Set up your pages panel and your links panel and your minibridge panel if you’re on CS5 and all that.
Anne-Marie: All that, right those are the three panels that can really use a lot of customization.
David: Right, customize, also the control panel. I don’t customize that so much.
David: If you do save all of that by saving a workspace and then you can really easily get back to that same setup. So I agree that that’s a big help, to save workspaces.
Anne-Marie: Now new in CS5 with the pages panel is labels, right?
Anne-Marie: You can add color labels. So once, “Tell us about that Mr. Blatner.”
David: Wasn’t that the, obscured as a feature, didn’t we do that recently? Talking about labels?
Anne-Marie: Did we?
David: I remember talking about that very recently at some point, it’s all a blur.
Anne-Marie: Yeah, I know, I know, they all kind of run together.
David: You can label, you can label master pages or pages using the color label feature in CS5 inside the pages panel. But here’s a little trick that I find very useful in the pages panel and this works, not just CS5 but CS4 and CS3 as well, I believe, the scroll buttons, scroll wheels or track pads or whatever you’re using work inside the pages panel.
So whenever I’m working on a really long document I find that you know there’s a scroll bar inside the pages panel but it’s really slow and clunky. So just use the scroll wheel to move up and down through the pages panel if you have a lot of pages listed in there.
Anne-Marie: It won’t work though unless your cursor is hovering over the pages panel otherwise it scrolls the document.
David: Yes thank you, good point. If you are on top of the document, if the cursor’s on top of the document it scrolls the document. If you’re on top of the pages panel, it is aware of that and it will scroll the pages panel, so yeah, that’s good.
You know, you mentioned the little thing in the lower left corner of the document page, document window where there’s the page number and there’s a little popup window as well. A lot of people actually don’t know that that’s there. They’ve never noticed that it’s down there. So people should definitely.
David: Go check out the lower left corner of your document window ’cause there’s that little area for choosing pages. It shows the page number you’re currently on of course and that is editable so you can jump down there and choose that and type in whatever number you want. If you want to jump to page a 123, just type 123 in there. But really, there’s a faster way to jump to a particular page and that’s with a keyboard shortcut of course command J, or control J on Windows opens the “Go To” page dialogue box.
Anne-Marie: It should be “Jump to Page,” of course.
David: It should be “Jump to Page” like it was in the old Quark Express days. The command J, control J, Go to Page, just type in the number and click “OK.” Remember if you are going to an absolute page number, like if you’re using Roman numerals and you want to go to the 35th page of the document and you don’t remember how to do thirty five in Roman numerals, you would type in “+35”. The plus symbol in this case has nothing to do with math, it just means the 35th page, that’s the absolute page number and trick. So that’s a little…
Anne-Marie: You know what doesn’t work there that I didn’t realize doesn’t work there? I think it used to work there was in Quark Express you could type the word “End.”
David: Oh yeah. That was.
Anne-Marie: And it would go to the last page if you didn’t remember how many pages were in the document.
Anne-Marie: It doesn’t work.
David: It does not work in InDesign.
Anne-Marie: I thought it did.
David: That was a little weird tip for Quark Express.
David: To go to the end of your document, you could always use a keyboard shortcut though, right?
David: You could use the “Option, shift, page up, ” or “Option, shift, page down,” or use “Alt” instead of “option” of course if you’re on Windows. That jumps to the first or last spread in your document. So that can be very handy as well.
Anne-Marie: Just remember to “Deselect All, ” before you do that.
David: “Deselect All, ” oh for text.
Anne-Marie: Yeah, because if your cursor’s blinking in text you might get something weird happening.
David: Oh, that’s a good point, that’s a good point. You know what, nope, it works just fine. You’re thinking of a command, no, there is something else. Some other keyboard shortcut for that but “Option, shift, ” or “Alt shift” page up and down seem to work just fine.
Anne-Marie: Oh you know why, it’s because I have to hold on the “F” and key.
David: Oh yes, you’re on.
Anne-Marie: On my laptop if you press “Option shift,” or “Alt shift” page up or page down it shifts the baseline.
Anne-Marie: If you have text selected or your cursor’s blinking, you have your type [Inaudible 12:04] it changes the baseline.
David: Get a keyboard. Anne Marie, would you please go get a…
Anne-Marie: I have a keyboard, I love this keyboard. But I guess I have to press the F and key Alt or Option shift page down, then that works.
David: [laughter] That’s a lot of keys.
Anne-Marie: I look like I have, you know, rheumatoid arthritis in my left hand but it works, so that’s good.
David: [laughter] Anyway, learn some of those keyboard shortcuts. I want to throw out another keyboard shortcut. It’s actually a Menu item that has a keyboard shortcut applied to it that I think you should know about. And that is, under the Layout Menu, there is, there are two features listed there, two commands. “Go Back” and “Go Forward.”
Anne-Marie: Right, those are good ones.
David: Those are good ones and people, almost no InDesign users know about them. They’re really great because, I think we’ve, I’m sure we’ve talked about them in previous podcasts but.
David: But “Go Back” and “Go Forward” are like, it’s like using a web browser, you know. When you’re on page one and then you jump to page 48, and you want to go back to page whatever you were on before, you don’t even remember what you were on, then you can say, just, “Go Back” and that will take you back to that previous page or whatever page you want.
Anne-Marie: The previous page or the previous view.
Anne-Marie: It remembers the view scale.
Anne-Marie: Yeah, but too bad they don’t have keyboard shortcuts, you have to assign those.
David: That’s true, but you know they used to. I wonder if that changed in the new version. That’s funny, “Go Back” and “Go Forward” used to. I’m going to have to investigate that. Anyway we’ll make.
Anne-Marie: You’re right. CS4, “Go Back,” and “Go Forward” had a keyboard shortcut.
David: Woo hoo.
Anne-Marie: CS5 they’ve removed them.
David: They’ve removed them in CS5.
Anne-Marie: I’m looking. “Go Back” and “Go Forward” used to be “command” or “control”, “Page up, ” and “Page down.”
David: Exactly. That’s what I was remembering.
Anne-Marie: Well so what’s “command” or “control” “Page up” or “Page down” now?
David: It’s better that you don’t ask. Those are things, [laughter] some things should be left secret.
Anne-Marie: Boy, that’s weird.
David: It is weird.
Anne-Marie: I think somebody was asleep at the switch, actually.
David: [laughter] No, you know what?
Anne-Marie: I discovered a couple of those things.
David: You know what?
David: I think it still works. I think it still works in CS5.
Anne-Marie: Really? They just forgot to put them in?
David: Yep, it still works.
David: “Command” or “Control” “Page up” or “Page Down” actually really does still do, go back and go forward.
Anne-Marie: All right, hang on a minute, I’m trying it.
David: And now, here’s the weirdest part, now.
Anne-Marie: No, no, not on mine. Not on mine. And I’m pressing the F and key.
David: OK, here’s the weirdest part. You want to.
Anne-Marie: Oh it does work as long as I don’t have my type, my cursor blinking in text.
David: That I believe.
David: But you know what’s really strange?
David: Is those keyboard shortcuts did not appear in the menu a moment ago and now that I’ve used them once, they are all of a sudden appearing. So this is really freaking me out.
Anne-Marie: Oh, doo, doo, doo. Same here, same here, I concur. Situation critical.
David: [laughter] Isn’t that freaky?
David: So this is a major bug in, well maybe not too big.
Anne-Marie: That’s crazy.
David: It’s a minor little cosmetic bug, what they call a cosmetic bug.
Anne-Marie: I love discovering things live while we’re recording, you know?
Anne-Marie: That’s always fun.
David: Yes. Anyway so those are good ways to navigate through big InDesign documents.
Anne-Marie: Well we’re not done.
David: What are other ways that you should know about?
Anne-Marie: We’re not done. Well OK so one way that is very useful that I never use is using the “Bookmarks” panel.
David: Oh my goodness. You never use this?
David: I love this feature.
Anne-Marie: No, I guess maybe, I don’t know, I just don’t use it. So the “Bookmarks, ” panel, the neglected “Bookmarks” panel…
Anne-Marie: You’ll find it under window what? Bookmarks?
David: [laughter] It’s so neglected it’s hiding.
Anne-Marie: It’s under “Interactive” in CS5.
David: Well, yeah, in CS5 it’s under “Interactive.” Actually I think it is there too, it’s under “Interactive” in CS4 as well.
Anne-Marie: Really? So you open up it’s going to be empty. There’s no command that will automatically add “Bookmarks,” is there?
Anne-Marie: I don’t think so.
Anne-Marie: So you have to add them one by one.
Anne-Marie: You just go to the page that you want.
Anne-Marie: And click the little “New” icon at the bottom for “Add a New Bookmark, ” or “Choose New Bookmark” from the “Bookmark” panel menu and it sort of like takes a little memory snapshot of what page you’re on.
Anne-Marie: And then you can name it. It’ll say “Bookmark One,” but the field is ready for you to name it and then press “Enter”, “Return,” and then that’s it. And so then you can go to another page, make a bookmark there and name it whatever you want. You could call it like you know, “Classifieds” and “Feature One” and “Feature Two”. It doesn’t have to be the name of the page. It doesn’t have to match the text.
Anne-Marie: You don’t even have to have your cursor blinking in text.
Anne-Marie: You just have to be on that page to make a bookmark.
David: Right. Bookmarks are page-based not text-based.
Anne-Marie: Right. And I think that’s about it. So then to use it then you just double click on the Bookmark in the Bookmark panel and it will jump you to that page.
David: Exactly. I’m, I love that. So generally people use Bookmarks when they’re exporting PDF files, that’s when they think about Bookmarks.
David: But in this case we’re using Bookmarks to actually navigate through the InDesign document. You never even have to export these to PDF if you don’t want to. You’re just using them for navigation, so, very, very handy way. Again if you only have a ten page document, who cares? But if you have a nine hundred page document and you need to be able to move through your document really quickly jumping from one thing to the next, it’s just a very, very handy way to get through your document.
Anne-Marie: Right. Now I think one proviso about this. You may notice that as you’re going crazy creating these bookmarks willynilly that you have a couple of different icons. One looks like an anchor, one looks like the page.
Anne-Marie: So you look at the anchor one if your cursor is in text mode and you’re blinking in some text.
David: That’s right.
Anne-Marie: It’s blinking, and it’s, that’ll be the anchor. It’s a text anchor. And then the other one’s just a page. Now if you delete that text frame or you delete that anchor, you know you can see the anchor in “Story Editor,” then that bookmark will be deleted.
David: That’s right. It is technically a text anchor even though it shows up in the Bookmarks panel, it’s technically a text anchor that you’ve created so.
Anne-Marie: That’s right. So just something to keep in mind.
David: It is something to keep in mind. I like that, that’s good. I generally don’t make Bookmarks with a text cursor inside of a text frame so that’s why I don’t run into that much, but that is a good thing to keep in mind.
Anyway, so Bookmarks, great way to navigate through long documents. Check it out. You can also kind of do it with a “Hyperlinks” panel by making hyperlink destinations.
David: Or something, but, and then click on the little right arrow button in the hyperlinks panel, but that, it’s just really clunky, I don’t recommend doing that. Bookmarks, much easier, cooler generally, more powerful, happy so. Good. Anyway that, I think those are a few ways that you can.
Anne-Marie: What about the, what about the “Navigation” panel?
David: What about the “Navigation” panel? So they took that out, right in CS, it used to be in CS3, they took it out in CS4.
Anne-Marie: Right. They fired the guy who’s in charge, and so there’s nobody around.
David: That’s right, Mr. Navigator. So a lot of people really liked the Navigator panel. I never liked it.
Anne-Marie: I never used it.
David: But you know some people liked it, that’s OK, but it doesn’t matter if you liked it or not because it’s not there. And you can use the “Power Zoom” feature which is that feature we’ve talked about before where you get the hand tool temporarily by using “Options, space bar” you hold down “Options, space bar, ” “Alt space bar, ” click and hold the mouse button for a moment and then it zooms out and you can move the little red rectangle to where you want and then let go and it zooms back in.
So that, you could do that. You can also do that with the, in CS5 you can do it with what’s called the “Springy Shortcuts,” or “Spring loaded Shortcuts, ” so you just hold down the “H” key to get the grabber.
Anne-Marie: Mr. Spanky tool.
David: Mr. Spanky, right, hold down the “H” key, click and hold and then you get the power zoom and then when you let go, it zooms back in again. But that’s, that’s…
Anne-Marie: But see, when you get the red box, then you can also press the arrow keys.
Anne-Marie: To make the red box larger or smaller and then that’s how it changes the zoom level and actually I’m a complete, I used to love it and now I hate it. I hate the power zoom and it just gets in my way all the time.
David: That’s it.
Anne-Marie: There’s no way to turn it off unfortunately.
David: No, there’s not, it’s not.
Anne-Marie: Because sometimes you know I start to meditate when I have that hand tool and I’m pressing down and I’m thinking, “Where do I want to go?”
Anne-Marie: And then suddenly I get the downer pointing arrow by its knuckles.
Anne-Marie: You know, and then you know, it’s, then I’ve lost control. The red box appears and I’m in power zoom mode.
David: Yeah, but you’ve got to understand, this is a feature, not a bug.
Anne-Marie: That’s true.
David: It’s a feature, it’s a call to action. It’s a call to action because whatever you’re doing you’ve got to keep moving. Just keep moving. [laughter] Just keep moving. You hold down the, whatever keyboard shortcut you want to get the grabber hand, right, like “Option, spacebar,
David: And you don’t click and meditate, that is slow…
David: …you click and move.
Anne-Marie: All right.
David: As long as you click and move. As long as you click and move, as soon as you start moving, InDesign says, “He or she is moving, there’s action happening here, and we are not going to go into power zoom mode.” If you pause and meditate then you lose that ability.
I don’t even know why we’re talking about power zoom because it’s a terrible way to navigate through a long document, even if you zoom way out. You could move that, you could start dragging down and move from page to page, spread to spread but it’s really, really slow. It’s slower than the scroll bar so.
Anne-Marie: Yeah, that’s true.
David: How did we get on that subject?
Anne-Marie: But there is a, there is a fast thing built in there, if I recall. I did this during my InDesign CS4 New Feature video.
Anne-Marie: Is that if you, with the Power Zoom tool, if you start to scroll it goes into like power scrolling mode and it goes very fast through a long document.
David: Huh, OK, I believe you., I don’t experience that myself but for you I’m sure it’s very exciting.
Anne-Marie: OK, I’ll find out more. If I find out more I will add it as a comment to the show.
David: Yes. Let, let’s, please do that.
Anne-Marie: Let’s go on.
David: Let’s go on. Those are a number of ways that you can navigate through long documents, or with using Power Zoom, which is the slow way to do it.
Anne-Marie: I’ll have to watch that Leonard Com video.
Anne-Marie: It’s so long ago.
David: It was a long time ago. So anyway, those are a few things that you should know. Hey, we sometimes do quizzlers and we are going to do a quizzler. You want to?
Anne-Marie: I thought of a great one. I thought of a great one. But I’m not going to talk about it right now because we want to put it in the newsletter.
David: Yes, it’s going to be in the newsletter. So make sure you’re getting the newsletter. We send out a newsletter every week or two. If you’re not getting the newsletter, it always comes with like InDesign Secrets Newsletter in the subject line.
If you’re not getting the newsletter, go to InDesignSecrets.com slash subscribe and make sure you’re signed up to get the newsletter either as a member or just on the mailing list. Member makes more sense really. But anyway, make sure you’re signed up and that you’re getting the newsletter and we will, and then check the next newsletter for the quizzler.
Anne-Marie: That’s right. Make sure that InDesignSecrets.com is allowed, is white listed as a return address, too.
David: Oh, great, good point.
Anne-Marie: So you get all of our good stuff. Like whenever you win the quizzler, or you know the raffle drawing or you get the newsletter that it’ll always appear.
David: So yeah, make sure that if you’ve got a spam filter or something make sure that mail at InDesignSecrets.com is in there, so.
David: So it’ll get through, you’ll be able to read it. ‘Cause it comes from Mail at InDesignSecrets.com. Don’t mail us at Mail at InDesignSecrets.com but you should be able to receive mail at Mail at InDesignSecrets.com. OK.
Anne-Marie: All right. So we have two new seminars that we came up with in our response to all of your requests and also what we, what people have been asking for at all the InDesign seminars we’ve been doing so far. One of them is, I know David, you agree, is a lot of people at the oneday InDesign seminar that we do always say, “Can you spend some time on interactive PDFs” or “Can you spend some time on exporting to EPUB” or “How do we stuff into the iPad?”
And, unfortunately, we really don’t spend a whole lot of time. It’s more of like our top tricks and things you must know and shortcuts and troubleshooting. But we never get really indepth on that kind of stuff. So we decided to try this out at a couple of the seminars that we’re doing in the fall. Not every single of them, but a couple of them. I know I’m doing one, you’re doing one. It’s going to be a two day seminar. Day one will be our regular InDesign secrets traveling seminar, so still great. And day two will be, what did we decide, Beyond Print?
David: Beyond Print. Basically interactive documents from InDesign. So, it’s interactive and EPUB in a whole day. A whole day of interactive and EPUB stuff. Talking about the iPad. Talking about, like you said, buttons and links and EPUB and all kinds of good stuff.
Anne-Marie: And the new features in CS5 with the animations and videos and getting that stuff out to an interactive PDF. Then also exporting to EPUB is not really interactive but it is beyond print, right, so. Which is what people are asking about.
David: It’s interativeish.
Yeah, we’re doing those in Los Angeles and Washington, D.C. coming up. Your D.C. seminar is going to be September 14th and 15th, I think, right?
Anne-Marie: Yes, 14th and 15th.
David: And I’m going to be speaking in Los Angeles, I think it’s the 18th and 19th of October. Those pages are not available yet to register, but they will be by the end of this week. So, maybe by the time you’re actually listening to this you will be able to register for those if you’re anywhere near D.C. or Los Angeles, on either one of the coasts.
Come on down. Like you said, Anne-Marie, the first day is going to be layout. It’s all the layout and text techniques. All the things that you need to know to be efficient inside of InDesign. The second day of course will be the online stuff, so that’s good.
The other seminar tour that we’re launching, though, is also of great interest to people. That is going to be called PDF secrets, working smarter in Acrobat.
Anne-Marie: I’m so excited about that!
David: Yeah, yeah. We’re partnering with our good friend Clift Funk who is an Acrobat expert, genius, aficionado. And he is going to be doing an allday, “How to get really efficient with Acrobat and PDF” seminar. And we’re starting those off in September starting right in the heartland in Illinois and Wisconsin.
If those go well, we will be hearing a lot more about those all over the place. There is a great hunger for PDF and Acrobat information that we found, and we aim to fill it. So, take a look at those we’ll have links in the show notes for all of those seminars and we’ll be getting more information about PDF secrets and InDesign Secrets out to you as soon as possible.
Anne-Marie: That’s right. Time for the Obscure InDesign Feature of the Week! [echo]
Select and Fit Item.
Anne-Marie: Now, I had no clue this was there, it’s only in CS5.
David: Yes, that’s the first thing you need to know, this is a CS5 feature.
Anne-Marie: David, you cc’d me in your email to Bob Bringhurst who wrote the documentation, wrote the online manuals for CS4 and CS5, like, “What’s this about?” And I remember Bob’s reply was, “Huh? Why looky there! I didn’t even know that was there.”
David: Bob Bringhurst is a wonderful guy and he does a great job with the docs, but every now and again I think these little features sneak past anyone who’s working on documentation. The engineers throw it in at the last minute or something, and select and fit item is one of those.
By the way, Bob also is the coauthor on the “Real World InDesign” book. He’s a new coauthor. We brought him in to do Real World InDesign CS5. That book is rolling off press in a couple of weeks.
Anne-Marie: Oh, that’ right.
David: That’s good news. too.
Anne-Marie: Did you give Bob any cover credit?
David: Oh yes, Bob is right there on the cover. He did a huge amount of work on this book. Could not have been done without him. He did a great job.
So, anyway, Bob said, “Hey, look at that!” and he gave us a clue to what it was. First, where to find Select and Fit Item. It lives in the layers panel, specifically the layers panel menu. I could not get it to work, it always seemed grayed out, but he gave me the clue to how to make it work.
You have to select an object in the layers panel. Now that’s something that a lot of you aren’t aware of or you don’t think about very often, how do you get an object in the layers panel? Well, there’s a little twistydowntriangle next to the layer name. When you click on that in CS5, you get a list of all the objects on that spread, in that layer. So that can be very handy because you can click on a specific object within a layer.
Anne-Marie: Just like in Illustrator.
David: Just like in Illustrator, exactly like Illustrator. The question is, how do you select the object? The answer to how do you select an object is you either click on it on the page, but if you can’t click on it on the page because your page is too full of objects and you can’t get to the object you’re trying to select, then you can select the object in the layers panel then make it select on the page by choosing, under the layers panel menu, Select Items.
Anne-Marie: Well, actually, you can do the same thing just by clicking the little square to the right of that item.
David: I know, but that’s way too easy. Way, way, way too easy. Yes, technically, the way you really want to select an object is you just click on the little square to the right of it, and that selects it.
Anne-Marie: That’s the same as Select Item, which is available in the menu. But, Select and Fit is something different.
David: That’s true. Select and Fit selects the item and zooms in on it. Maybe you’re not sure where it is on the page and you’re trying to find it.
David: You can select it and zoom in on it at the same time.
Anne-Marie: It fits is in the window.
David: It fits it in the window.
Anne-Marie: I think there is a command, it’s in our keyboard shortcut poster. It’s nowhere in the menus, that changes the zoom to fit the selection.
David: Yes. There is, somewhere.
Anne-Marie: I thought that was very clever for them to add “hey, got this thing selected can you also fit it in the window.”
David: Yes, I guess so. And it’s so clever that they forgot to write about it. [laughs] That’s what it is. So Select and Fit Item selects the object on the page and fits it in the window, it zooms in on it, but only if you have selected an object inside the layers panel first. If you have expanded the layer, selected an object, then you can choose that. Otherwise it will be grayed out.
Anne-Marie: That’s right.
David: And that’s it, it’s as obscure as that.
Anne-Marie: That is it for episode 130. We covered a lot of ground. This was going to be a short one, wasn’t it? [laughs] Ah, let’s just talk about moving around the document.
David: They’re always going to be short ones.
Anne-Marie: I know, I know. Be sure to check out the show notes on our blog at InDesignSecrets.com where we’ll have links to all the places we mentioned and coupon codes and the EventBrite pages to register for the seminars, etc.
We’d love to hear what you thought of the show. Leave a comment in the notes or start a topic on the forums or email us at info@InDesignSecrets.com. And until we meet again, this is Anne-Marie Concepcion and…
David: David Blatner for InDesignSecrets.