Thanks for coming to, the world's #1 resource for all things InDesign!

Live Preflight Tips for Publish Online

When creating InDesign documents for print, I’ve been recommending the use of Live Preflight since InDesign CS4, when the feature was introduced. So when I started making documents for Publish Online, naturally I created a custom Live Preflight Profile to check them as well. Here’s why.

To Detect Overset Text and Other Common Text Errors

First, I wanted to be alerted about overset text. Unlike when Exporting a PDF, you do not get an automatic alert about overset text when using Publish Online. I also wanted to be notified about other common text errors, like spelling mistakes and missing fonts. And I set a minimum type size of 12 pts, since Publish Online documents are viewed onscreen, where a larger type size is desirable.

Custom Preflight Profile for Publish Online

Custom Preflight Profile for Publish Online

To Include Fonts for PDF Downloads

Another key setting was Font Types Not Allowed since I wanted to be alerted about protected fonts. These fonts will display onscreen in a web browser just fine, but for my Publish Online projects, I typically select the option to “Allow viewers to download the document as a PDF (print).”


And since protected fonts cannot be embedded in PDFs, they will not display or print correctly from Adobe Acrobat. The fix is to either outline protected fonts or replace them with fonts that can be embedded.

Live Preflight alert for Publish Online

Protected fonts detected

Extra Tip: Don’t Lose Your Publish Online URLs

Recently while showing Publish Online, I accidentally deleted the InDesign New Features Guide, which means the URL that I originally shared, no longer works. Once deleted, there is no way to get the original URL for a Publish Online project back. Lesson learned! You can view the InDesign New Features Guide, with its new URL here.

James Wamser

James Wamser

I'm an Adobe Certified Instructor working for a commercial printer in the Milwaukee Wisconsin area. I taught InDesign at Waukesha County Technical College (WCTC) for over 9 years and now teach InDesign at Milwaukee Area Technical College (MATC). I'm the Chapter Representative for the Milwaukee InDesign User Group. Although my area of expertise is prepress and printing, I'm also very familiar with ePubs as well.
James Wamser

Latest posts by James Wamser (see all)

  • - November 30, -0001
Related Articles

5 Comments on “Live Preflight Tips for Publish Online

    • Thanks Keith. I’m looking forward to speaking at the Twin Cities InDesign User Group meeting tomorrow night.

    • Eugene, regarding protected font, in some cases outlining is your only option. For example,I created a banner and was required to submit a PDF for output. Since the font I used could not be embedded, I had to create outlines.

  1. Live preflight, for at least part of my workflow, is one of my top Indesign features, especially for text errors. It can be processor intensive but all the more reason to make your production computer powerful enough.

Leave a Reply

Your email address will not be published. Required fields are marked *