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Save All Open Documents

MY wrote:

I am working on a project that has 15 documents in a book. After I do a global change, I have to activate each document window and save it. Is there a way to tell indesign to save all opened documents? Shouldn’t it be a option in the book’s panel to do this?

I completely agree that this should be a function of the Book panel, but you won’t find it there. Fortunately, InDesign does have this feature… it’s just hidden as a keyboard shortcut. By default the shortcut is Command-Option-Shift-S / Ctrl+Alt+Shift+S, though you can of course, change that to whatever you want.

If you are looking to change it, it’s easy to find with the Keyboard Shortcuts panel (just search for “Save All”), but in the Edit > Keyboard Shortcuts dialog box, you need to look in what I think is an illogical place: the Views & Navigation Product Area.

By the way, you probably noticed that the Book panel does have a “Save Book” feature, but it doesn’t save the individual documents in the book — just the book file itself (the tiny file on disk that remembers the documents, their order, and other book-related information).

David Blatner

David Blatner

David Blatner is the co-founder of the Creative Publishing Network, InDesign Magazine, and the author or co-author of 15 books, including Real World InDesign. His InDesign videos at Lynda.com are among the most watched InDesign training in the world. You can find more about David at 63p.com.
David Blatner

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23 Comments on “Save All Open Documents

  1. Fritz, that’s an interesting point. Another idea might be to take a hammer to the computer until all that is left is the hard drive. Reinstall the hard drive in a new machine, then boot up InDesign and use the Autorecovery feature to re-open all the files, then export them to INX, email them to a friend, and have them save them for you. ;)

    If anyone tries this, please don’t hold us responsible. But please do take video of your process and send it to us.

  2. Dude, harsh. I occasionally use Fritz’s method in Photoshop, when the job is big enough to not want to hit command-s, command-w, but small enough that I don’t want to go through the trouble of finding a save-all script (which I never seem to have on hand, for some reason). I just quit the app and float over the Return key.

  3. why not take screenshots of each page and paste them into word. Then save them out as a jpg. Next Place the jpgs in quark and save each page as an eps. You can always place the eps files back into ID at your leisure:)

  4. When all documents are open you can force crash indesign, when you reopen InDesign it will re-open all the files, with the data saved… I’ll get my coat.

  5. Brian, I was just teasing Fritz a little (Sorry Fritz! But I love your screen shot idea.)

    I can see the value in the quit method when there is no built-in feature. But the point of my post is that InDesign does have a built-in method (but only with a keyboard shortcut).

  6. I will definitely use this now, as I run into sort of the same deal. I used to just tab through my documents using Command ~ then Command-S to scroll through and save all my open docs.

  7. Note, that InDesign has also “CloseAll” feature, that closes all open files. This feature is also hidden under shortcut (Command-Option-Shift-W / Ctrl+Alt+Shift+W), and I use both of them (SaveAll & CloseAll) a lot, while I work simultanously on dozen-or-so of files.

  8. This is great tip that will save me couple of minutes at least once a month when I open and change month number in a book with over 40 documents.
    Untill today I used what Fritz suggested and now I found another half of David’s tip – CLOSE ALL, so I and Fritz can completely forget the old Ctrl-Q way.

  9. Similar question… Is there any way to PRINT all open images?

    I want to do this when I’m making Contact Sheets using PS Automation. Sometimes it’ll create 8-10 contact sheets, which I don’t even need to save at all. Just print and Command W. Except I’m tired of doing that.

    I think I’ll try this with P instead of S.

  10. I forgot to mention.

    When using the script to convert idml or inx files back to indd the file name is preserved.

    This is very handy because when you open inx or idml directly in In Design the document name is lost (opens as untitled) and needs to be entered again, which is a ballache!

    =P

  11. When I initially commented I seem to have clicked on the -Notify
    me when new comments are added- checkbox and now each time a comment is added I receive four emails with the exact same comment.
    Is there an easy method you can remove me from that service?
    Thank you!

  12. Such a useful key command! Speaking of… do you happen to have a post somewhere that lists some/all of these types of key commands?

  13. I sometimes have trouble with the shortcut, it might crash Indesign CC or sometimes not…

    I like the Script path better, no crashes so far…

    Regards Lars

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