Publish Online Document Management

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    • #99707

      Hello,

      I work at a small company and am looking at InDesign’s Publish Online feature as one option for putting InDesign-generated content on the web (to later link from our web page or public-facing Confluence knowledge base).

      Anyway… I know that documents published in this manner are tied to my specific Adobe ID. Does anyone know if document control/ownership can be managed between Adobe IDs without changing URLs? Alternatively, does anyone know if an Adobe ID can change? I just want to know that if I or anyone else uses the Publish Online feature then leaves or changes roles, the company would be able to retain what has already been published. I know the company could buy an extra license ($30/mo for just InDesign) to create a ‘shared’ ID for this purpose, but I want to investigate other options.

      Thanks.

    • #99714
      David Blatner
      Keymaster

      Great question, Craig! I don’t think they can be transferred.

    • #99796

      Hi Craig,
      Let me chip in. I work as a Sr. Solution Consultant for Adobe.

      It is not possible to transfer published Publish Online (PO) files to other accounts. These will remain associated with your account (read: the used account when publishing). Some other Creative Cloud features, like Libraries or files stored online, are shareable. But specific, product based, services like InDesign’s PO, Adobe XD’s PO, Typekit, Spark and others remain account based. Plus you don’t have the ability to download the actual HTML locally, or host the files on your own servers. I know, it would be awesome though …

      The only workaround that you might be able to use is to create a dedicated Adobe ID e.g. [email protected] and use that to publish and store your documents. In the end it’s only a matter of logging in, opening your ID file, and clicking publish. I know that this sounds tedious but it’s the only thing you can do. So in case your personal account ever gets pulled or changed, it won’t affect the published documents. You’ll always have access to those.
      Officially, Adobe doesn’t allow you to share accounts between multiple users. So every user needs to have their dedicated account. But in this scenario I’m assuming the same user will be using the PO account.
      Again, this solution works only if your business is relying heavily on this, otherwise it might not be worth the extra cost. Up to you to prioritise this.

      Also, remember there is a script to export your HTML from InDesign. Maybe you can use that to export the HTML and then host it yourself? Just thinking out loud here.

      https://creativepro.com/exporting-from-indesign-to-html5-amazing-free-script.php

      Good luck

      Bart

    • #99797

      Bart,

      Thank you for your thorough response! Also, I enjoyed your InDesign CC Deep Dive lab at MAX this year.

      I’ve been getting a lot of information about possible solutions, even emailing a very responsive Justin at Ajar Productions. In the end, I think we’ll probably stick with our current FTP/web host solution (I’ll still report my findings). But, I’ll be well armed if we ever dive into more of InDesign’s animation features for our documents and need a solution for HTML.

      Thanks again!

      Craig

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