Quickly see text that needs editing in template?

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    • #92321
      Rob Rinn
      Member

      Hi everyone

      I often create very similar client presentations.

      It would be helpful if there was a way to point out words in paragraphs that needed to be edited for each client.

      I could then quickly scroll through and change these.

      For example if I needed to edit their name in a paragraph.

      The only way I can think to do this is by creating a non-printing layer and drawing a box around text that needs to be changed.

      This is inefficient as if any other text changes the box no longer lines up.

      Does anyone have a fix?

      Thanks

    • #92325
      Tom Pardy
      Member

      I’m sure there is a more elegant solution but this is what I do.

      When I build my template, I make sure every paragraph has the correct style set for it. Then I change the colour of the text that will need to be edited in each incarnation of that document. I make sure the colour is an obvious contrast with the basic text so that I don’t miss any – for instance, if the basic text colour for that paragraph style is black, then I change the needing-to-be-edited text to red. BUT (this is important) I do NOT make the different coloured text a character style. That means it causes the little plus sign at the end of the name of the paragraph style in the p-styles pallet.

      When I am creating a new document from the template, I go through and make the editorial changes necessary and, as I complete each paragraph, I simply click on the little second-from-the-left icon at the foot of the p-style pallet. This changes the entire paragraph back to the correct colour.

      A quick visual skim through the document when I have finished the editing should show up any remaining text in the wrong colour.

    • #92328
      David Blatner
      Keymaster

      Yes, I think paragraph styles or character styles are the way to go. Instead of changing the color of the text, I like to create a “highlighter” effect. Sandee showed how to turn these on/off in this article:
      https://creativepro.com/turn-character-styles-highlights-action.php

    • #92411
      Rob Rinn
      Member

      Thank you both for the simple solution. I think I was overthinking it somewhat.

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