Quickly see text that needs editing in template?
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- This topic has 3 replies, 3 voices, and was last updated 7 years, 1 month ago by Rob Rinn.
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February 22, 2017 at 5:57 am #92321Rob RinnMember
Hi everyone
I often create very similar client presentations.
It would be helpful if there was a way to point out words in paragraphs that needed to be edited for each client.
I could then quickly scroll through and change these.
For example if I needed to edit their name in a paragraph.
The only way I can think to do this is by creating a non-printing layer and drawing a box around text that needs to be changed.
This is inefficient as if any other text changes the box no longer lines up.
Does anyone have a fix?
Thanks
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February 22, 2017 at 7:23 am #92325Tom PardyMember
I’m sure there is a more elegant solution but this is what I do.
When I build my template, I make sure every paragraph has the correct style set for it. Then I change the colour of the text that will need to be edited in each incarnation of that document. I make sure the colour is an obvious contrast with the basic text so that I don’t miss any – for instance, if the basic text colour for that paragraph style is black, then I change the needing-to-be-edited text to red. BUT (this is important) I do NOT make the different coloured text a character style. That means it causes the little plus sign at the end of the name of the paragraph style in the p-styles pallet.
When I am creating a new document from the template, I go through and make the editorial changes necessary and, as I complete each paragraph, I simply click on the little second-from-the-left icon at the foot of the p-style pallet. This changes the entire paragraph back to the correct colour.
A quick visual skim through the document when I have finished the editing should show up any remaining text in the wrong colour.
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February 22, 2017 at 8:17 am #92328David BlatnerKeymaster
Yes, I think paragraph styles or character styles are the way to go. Instead of changing the color of the text, I like to create a “highlighter” effect. Sandee showed how to turn these on/off in this article:
https://creativepro.com/turn-character-styles-highlights-action.php -
February 26, 2017 at 10:58 am #92411Rob RinnMember
Thank you both for the simple solution. I think I was overthinking it somewhat.
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